Procurement Forum March 12, 2008Agenda.ppt

Procurement Forum March 12, 2008Agenda Welcome Performance Appraisal Rating System and Guidelines 210.S Overview Contractor Performance Evaluations (NF 1680) Closeout Best Practices Wrap-Up Procurement Training Forum Contractor Performance Information (NF 1680) OUTLINE Policy and Procedures Evaluation Form NF 1680 Rating Definitions Best Practices Samples POLICY FAR 42.15, NFS 1842.15, and PIC 01-12 Purpose Communications with Contractor Source Selection Information Evaluations used to determine award fee or incentive fee payments may be used to satisfy FAR requirements Update to PPDB each award fee period for award and incentive fee contracts PROCEDURES Evaluations required for: Contracts exceeding simplified acquisition threshold Contracts exceeding 1 year period of performance Purchase Orders and BOA orders over $100K Evaluation not required for Interagency Agreements PROCEDURES Interim evaluations, annually Within 60 days of anniversary Optional on SBIR/STTR Phase II’s Final evaluations at completion Final, summarizing all performance, must be done Minimum of 30 days for contractor comments Review of timely disagreement (upon contractor request) at one level above Contracting Officer and must be within 30 days Copy of all finalized evaluations must be provided to contractor PROCEDURES Copies of full evaluation (with contractor comments, etc.) must be retained and marked “Source Selection Information” Disclosure restricted to Government personnel and the contractor during period it’s used as SSI Retain for purposes of source selection for 3 years after completion of contract performance Retain in contract file as provided in FAR 4.8 Create and save NF 1680 in PPDB NF 1680 NASA Form 1680, entitled, Evaluation of Performance, shall be used to document evaluations. Contractor performance rated for the following: Attributes Quality Timeliness Price/Cost Other (as specified) Ratings Excellent Very Good Good Satisfactory Poor/Unsatisfactory RATING DEFINITIO