Unit 4 Meeting arrangements.ppt

Unit 4 Meeting arrangements Task 5: Agenda Composition 拟写会议议程表 * * 议事日程是一个正式会议的固定程序，包括：主持人宣布开会、点名、宣布上次会议记录、与会者发言、讨论新的工作、决定下次工作日期、会议结束等。会议程序应和会议通知同时发送给将要出席会议的有关人员。 Agenda PRACTICAL WRITING Most meetings have an agenda. For a formal meeting, this document is usually circulated in advance to______________. For an__________________, the agenda may be simply a list of the points that have to be dealt with. The purpose of an agenda is to ____________________and________________________. The agenda for a formal meeting must be organized in logical order. Agenda PRACTICAL WRITING all participants informal meeting speed up the meeting keep everyone to the point Often the agenda shows not only the topics but the meeting’s function regarding each topic (“to receive…”，“to report on…”，“to confirm…”，“to approve…”，etc.). All items on which a decision is to be taken should appear on the agenda, which would usually have this format: Minutes of previous meeting Matters arising Items Any other business (AOB) Agenda PRACTICAL WRITING New Words: broadcast chamber legislative council deputy issue secretariat 广播 议事厅 立法的 理事会 代理人 问题 书记 Leg Co Panel (委员会) on Information Technology and _____________ Meeting on Tuesday, 10 October 2007, at 12:30 p.m. In the ________ of the __________ Council Building Agenda I. Election of Chairman and ________ Chairman II. Schedule of meetings for next meeting III. Discussion items for next meeting List of ______ to be considered List of follow-up actions IV. Any other business Legislative Council ___________ 7 October 2007 Agenda Sample 1 Broadcasting Chamber Legislative Deputy issues Secretariat Marketing Department meeting, to be held on Tuesday, Feb. 26, 2006 at 3:30 p.m. in the Conference room. Sample 2 Sample 2 改正 调整 Minute 3 should be amended as follows: for “$4 000”reads“$400” Minute 5 Miss Zhang “report on the progress of restructuring the sales team”. She has finished the prelimin