IT职业英语 高巍巍 Unit3 Office Routine 3 4 writting新.pptVIP

IT职业英语 Unit 3 Office Routine Section 4 Writing Contents Business Letter商务信函 A business letter is a formal means of communication between two people, a person and a corporation, or two corporations. （商务信函是个人之间、个人与公司之间以及公司与公司之间比较正式的沟通工具。） Five parts to a business letter 1. Addresses and date （地址和日期） 2. Greeting（称呼） 3. Body（正文） 4. Complimentary close （结尾） 5. Signature （署名） Example of layout 商务信函格式和样本 THE 7 C s OF WRITING BUSINESS LETTERS 商务英语写作的7个主意事项 Clear清晰: Express yourself clearly to make sure to use simple, suitable language. Concise简洁: Keep your sentences short, to the point. Complete完整: Include all necessary facts or background information to support you. Correct正确: Use specific facts or figures; Give specific time with date; etc. Courteous礼貌: Be polite and use formal language. Considerate周到: keep your readers needs in mind as you write. Convincing可信: Present yourself of reliability and competence. Reinforce and make yourself more believable. Useful functional language有用的功能性语言1: Stating the reason for writing阐述写信的原因: I am writing to … I am writing concerning/regarding/with regard to/with reference to/about…. Referring to a previous contact提及之前的联系: Further to your letter of /dated… I am writing to thank you for your letter of/dated… Asking for information索取信息: I would be grateful if you could send me…. I would appreciate it if… Giving information提供信息: Here is the information you wanted. We are pleased to inform you that… Useful functional language有用的功能性语言2: Confirming information确认信息: I am happy to write to confirm our agreement about… I am able to confirm that… Requesting有礼貌地询问: I would be grateful if you could…. We would be delighted if you could… Booking预定: I would like a room with a bathroom, from…to…. Would it be possible for me to have a room at the back of the hotel? Ordering订货: I would like to order… We would like to place the following order: Useful functional language有用的功能性语言3: