商务交际英语Chapter6.ppt

English Communication For Colleges 商务交际英语（上）导学 Chapter 6  Writing Reports:A Complex Process Made Easy 商务报告的写作 ——深入浅出的说明 6-1  Planning Reports 设计报告 Objectives Explain how to classify reports according to their style , purpose , and format . Identify the steps in planning a report . Explain the differences among data , conclusion , and recommendation Types of Reports What’s a report ? How can the report be classified ? Types of Reports What’s a report ? A report is a document that provides the facts about a specific situation or problem for consideration by a specific group of people . The tools to make decisions or solve problems Types of Reports How can the report be classified ? Reports can be classified according to their style, purpose ,and format . Style—formal informal Purpose—informational / analytical Format—memo, letter manuscript(手稿，稿本） Steps in Planning Reports(1) Identify the problem objective infinitive phrase, question statement Decide on areas to investigate Determine the scope what will be included Plan the research question, time, money ,schedule etc. Steps in Planning Reports(2) Develop preliminary outline (different from final outline) a. orders for informational reports — chronological, importance, logical, category geographical b. outlines for analytical reports —hypothesis(假设） alternatives（备案） c. outline formats—topical discussion Collect data primary research, secondary research, bibliography card note card Analyze data, draw conclusion make recommendations 6-2  Writing Informal Reports 撰写非正式报告 Objectives Explain when to use direct or indirect order to organize an informal report Know when to use the personal and impersonal writing styles in informal report . List the parts of an informal report. Describe when to use the letter , memo, and manuscript formats for informal reports . Organizing Informal Reports Direct order routine, informational analytica