商务英语写作10邀请函与感谢信.ppt

本讲义供嘉铭公司内训专用 本讲义为嘉铭公司内训专用 Du Changqing BUSINESS WRITING商务英语写作 Chapter 10  Invitation and Thank-you Letters Cases for writing invitations : Openings Previews Demonstrations Receptions Parties Open house Formal social gatherings Invitation Invitations are very common in business and our daily life. They can be divided into two categories: invitation card invitation letter. or Informal invitation Formal invitation Informal invitation vs. formal invitations An informal invitation resembles a business letter. When sent from a business office, the letter is sometimes keyboarded on executive stationery (公司办公信笺), which is smaller than the regular business letterhead. Although many formal invitations are handwritten, especially for smaller groups, formal invitations generally are printed and follow formats found in etiquette books (礼仪手册). Wording of invitations Wording of invitations should be conversational, as though the writer were extending the invitation orally. A general invitation should be cordial and sincere, while a formal invitation should be less personal, written in the third person. Often formal invitations include “RSVP” and a telephone number. The RSVP notation means “Please let us know if you plan to attend.” It informs invited guests that the host is expecting an immediate telephone reply to facilitate plans for the event. If an invitation includes “Regrets only”, it will require a reply only if the invited guest cannot attend. Deductive pattern Invitations are written in the deductive pattern and are relatively short. Either kind of invitation, however, must do three things: Invite the reader to the gathering. Offer a reason for the gathering. Give the date, time, and place of the gathering. Main Contents of Invitation 1. Invite the reader to the gathering. 2. Offer a reason for the gathering. 3. Give the date, time, and place of the gathering. (R.S.V.P. or Regrets Only ) Useful Expressions R.S.V.P.= répondez s’il vous plait. I