EffortReporting-KansasStateUniversity.ppt

Effort Reporting April 2015 Effort Reporting What is it why do we have to do it? Report content Verifying reports Correcting reports Salary transfers cost share corrections Certifying reports Effort Reporting Federal regulations require that Educational Institutions prepare and maintain documentation to verify the faculty and staff time devoted to a sponsored project whenever the payment for such time is directly charged to a sponsored project or claimed as cost sharing for a sponsored project. Effort Reporting Time directly charged to a sponsored project is the amount of an employee’s time spent working on a sponsored project where payment for that time is from that project’s funds. Time claimed for cost sharing is time spent working on a sponsored project during the project or program period, but where the payment for that effort is from KSU funds (non-project, non-federal funds). Effort Reporting 2 CFR 200.430 Compensation - Personal Services Recognizes that functions are “inextricably intermingled” and that precise measurement is not always feasible. Effort Reporting Federal auditors will use Effort Reports and statistics prepared from them to approve or disapprove federal payments to KSU for direct costs and acceptance of cost shared salaries. Accuracy and timeliness are extremely important. Generating Effort Reports Created at the end of each semester for all employees with time directly charged to sponsored projects and/or cost shared time. Created after cost share for that semester has been reported. Generating Effort Reports Reports will be sent to the employee’s position-owning department. Reports will be sent in a .pdf file. The department will need to print out a paper copy of each report. Report Content Each report contains two sections: Non-Sponsored Activities Sponsored Activities Percentages calculated for the report are a summation of the reporting period; individual pay periods are not itemized. Benefits are not included on Effort Reports. R