MillenniumStatisticalReports-SoutheasternInnovativeUsersGroup.ppt

Millennium Statistical Reports Carolina Innovative Users Group Pre-Conference October 18, 2006 Columbia, South Carolina Arlene Hanerfeld Associate University Librarian for Technical Collection Services Randall Library, UNC Wilmington hanerfelda@ Millennium Statistical Reports Emphasis today Bibliographic, item, checkin order record reports Not included today Web Management Reports, most circulation statistics, vendor statistics What are Statistical Reports? Customized reports, based on real time data, unlike Web Management Reports, which don’t allow extensive customization or manipulation of data Used with Create Lists to create a subset of your database, used as the basis of a statistical report Starting points Millennium User Manual Page #105586 CSDirect – look at Innovative staff presentations, especially those from IUG conferences IUG web site – look for conference presentations and clearinghouse resources Why use statistical reports? Monthly annual reports Accreditation reports other requests for reports about your collection Budget planning Quality control/database maintenance Materials Ordered 2005/06 (Order record based on odate fund) Materials Received 2005/06(Order record based on rdate code1) Discard Statistics 2005/06(Item record based on icode2=w location) Pcount 2005/06(Checkin record based on updcnt pcount) Materials Cataloged 2005/06(Order record based on cdate code1) Education Accreditation Report L call #’s by location Education Checkin Records Tips for effective reports Reports are based on fixed fields, call # fields, and payment fields Code fixed fields according to reports you want to generate Customize SCAT tables to meet your needs Variable length field reports can be generated by using Create Lists strategies based on variable length fields, then creating a report of fixed fields from that list Create a calendar of types of reports and how often they should be run Print System Status reports at regular intervals Yea