ReportWriting-MechanicalMaterialsEngineering.ppt

Report Writing Three phases of report writing Exploratory phase Implementation phase Improvement phase Exploratory phase (MAPS) Message Design for ergonomics is important Simple design guidelines exist for ergonomic design. Here are some good and bad examples. Report Writing Audience: Engineers with no knowledge of ergonomics. Purpose: Exercise good report writing skills. Learn about ergonomics in design. Scope: Introductory with focus on design aspects rather than anatomy. Collect information: Library, catalogs, professional experts, original research. In the case of ergonomics: mostly library search Report Writing Implementation (PWRR) Plan! Spend as much time planning as writing! Planning prevents “wondering what to do next”. Revise plans as necessary but keep planning. Select the concepts to be presented from information gathering stage. Make an outline to organize and give order to your presentation [report] Reports Plan Make a list of most important points and separate them from supporting material. The supporting material should be enough to assure the subject comprehension, not overwhelming the reader. Write Use the outline to write a rough draft. Just get the ideas on paper - don’t bother with grammar. Relax Rest or do something else for a day or two. Allow your mind to become more objective in critically reviewing the work. Reports Revise First revision: Check for accuracy and validity of statements, charts, and equations. Cross misleading or confusing information. Second revision: Strive for clarity. Use simple non-confusing statements. As a rule of thumb, each statement should not be more than two lines. But avoid too many short sentences Reports Second revision Avoid jargon not known to readers. Avoid complicated drawings. Match the report to the interest, need, and technical level of audience. Under-estimate the knowledge of the audience. Third revision Improve the report organization Are there enough headings and sub-headings Report