WherearetheReports.ppt

Monthly School Apportionment ReportsMaking Sense of Them Calvin W. Brodie Director, School Apportionment and Financial Services Purpose of Presentation To familiarize school district central office personnel with basic state apportionment reports. To acquaint personnel with the cycle of apportionment reports. To explore and understand the purpose of apportionment calculations. Level of Presentation. . . If you regularly work with the apportionment reports and understand the process GO TO SOME OTHER PRESENTATION! Overview Timing of reports What’s included when? Reading the reports – start with the back What’s with this 1197? How do I use these to increase my funding? How can I use these to increase cash flow? Timely adjustments, Why? Annual Cycles All reports for the current school year are based on budgeted projections from your F-203. January the projections are adjusted to year-to-date actual for S-275 and P-223. (Exceptions: 1191FS, and Home Hospital on 1191SE.) January reports will also contain the final adjustment for the prior school year. Finalized reports have an F in their report number. Monthly Dates Information in: YTD enrollment data reported as of the count date on the first day of the month. Staff FTE, experience, and training data is reported as of October 1st. and is updated monthly. Information out: Reports typically posted 5 working days before payment is made. Payment date is the last state employee working day of the month. Where are the Reports? Apportionment reports for all school districts going back to 1997-98 are on the OSPI/SAFS Webpage. http://www.k12.wa.us/safs/ Reading Reports The apportionment reports attempt to present all information and calculations on the face of the report. Read the reports to check for accuracy, and significant changes. Cracking the Code All reports have a numeric/alpha code at the top-left corner. Cryptic program title is in the report number. ex. 1191FS is for Food Service Applicable revenue accou