U7.ppt

General Introduction After negotiation, both buyers and sellers agree with each other the terms and conditions they discussed, the buyer will write a letter to the seller to express his acceptance and readiness to place an order, thus the transaction is concluded. Confirmation of Acceptance When the acceptance comes, the seller must write a letter to the buyer to confirm it. When doing this, caution should be remembered. That’s to say the acceptance cannot be a simple one, all the terms and conditions must be repeated in the acceptance slip. In order to avoid any later inconvenience, all the letters, and emails must be checked carefully to make sure that all the terms and conditions are in accordance with the offer and acceptance. Placing Orders An order means an oral or a written buying promise. When the buyer thinks that he can accept the price and other terms of the seller, he may send his order to the seller. If the seller agrees with all the specifications in the order and thinks he can fulfill the order, he will send a signed Purchase Confirmation to the buyer for counter-signature. Writing Requirements All the orders, no matter if it is in a letter form, a printed order form, or a fax message or any other ways, must be written specifically, clearly and completely. It should state definitely the name of the commodity, the Art. Nos. the type and all the detailed information related to the commodity. Any ambiguous or unclear words in the order may cause a misunderstanding and waste of time. So accuracy is important as well. The following details are the reference to write an order letter or make an order list: 1) Thank the seller for his or her quotation and confirm the offer you have received; 2) Express that you are preparing to place an order with the seller; 3) An accurate and full description of goods required, such as: The name of the commodity, specification, Art. Nos., color and size, etc.; Quantity; Prices, including unit price and total value; Pack