商务英语写作Chapter 10-minutes.ppt

Minutes Contents Meeting Minutes What is meeting minutes a record of discussion and decisions made at a meeting. What tense you should choose past tense What skills you should use formality: formal tone: objective no opinions, but facts How important is meeting minutes Minutes are considered legal documents by the auditors, IRS international revenue service美国国税局 and courts. Many assert that if its not in the minutes, it didnt happen. Preparation for Minutes Note-taking Skills --- Symbols ≠ ≡ ∴ + — → equals/is equal to/is the same as is not equal to/is not the same as is equivalent to Therefore, thus, so, because and, more, plus more than, greater than less than less, minus gives, causes, leads to, results in, is given by, is produced by, results in Note-taking Skills --- Abbreviations c.f. confer i.e. id est. e.g. exampla grate NB nota benne No. numero etc. et cetera 1st, 2nd, 3rd Q1, Q2, Q3,Q4 compare that is for example note well number and so on first, second, third first, second, third, fourth quarter of the year Write a minute with the help of following information taken form the board meeting of directors of Forever Company. Mr. Alan Hamblet: There has been a 5% reduction in overall membership since December 2005. We have obtained 885 new members since the beginning of 2006 and reinstated 恢复 607 members. Mr. David R. Bender: A telemarketing（电话销售）campaign focusing on deactivated（使无效）members is planned to start in mid-May. Mr. John Crosby: The main objective of the telemarketing effort is to reinstate deactivated members by closing the sale. This process will eliminate duplication（重复）of efforts by membership staff. New member packets are being evaluated for effectiveness and decision on changes are expected in the next couple of months. Task 2: Translate the following sentence 6. Helen Paterson小姐自愿做市场调查，并将在下一次会议上作相关报告。 7. 公司秘书递交了销售经理关于新工程的详细报告。 8. 事先发下去的上次会议的记录时得到主席签字确认的正式纪录。 9. 会议同意下次会议将在2005年1月3日16点（4:00 p