ProjectProgressReportTemplate.doc

INTRODUCTION: Project Status Reports The status report formats/examples start on page 3 What This Is Five different formats and types of status information that can be used to summarize and communicate project status to the team and Management. Document formats to capture status on one page and easily hand out, post, or email. Simple 3-slide set for presenting top-level status to management in meetings Oneformat for summarizing status on multiple projects. Why It’s Useful Regular status reports help ensure that the team has clear visibility to the true state of a project and that Management stays properly informed about project progress, difficulties, and issues, by periodically getting the right kinds of information from the project manager. Frequent communication of project status and issues is a vital part of effective project risk management. The reports should let management know whether the project is on track to deliver its outcome as planned, and must highlight to management any place where their decision-making or direct help is needed. How to Use It Review the included status report formats and select the one that seems most appropriate for your needs, or create your own hybrid. In communication planning with your team and stakeholders during the project front-end, decide on the initial period for the status report and who should receive it. This can be documented in your Communications Plan. Decide on appropriate definitions for indicators in the report. For example, if you choose a format that calls for a ‘red, yellow, green’ indicator of project health: Green can mean the project is on track for hitting schedule, cost, and requirements (scope) goals, and there are no major issues; Yellow can mean early warning of potential risk to either cost, schedule, or scope, and refer the reader to the Issues section for details; and Red can mean that one or more serious issues have put project success in jeopardy. Adjust these definitions to fit