letterwriting.pptVIP

Lecture 1  Letter writing Let’s have to trial -- writing a formal letter Suppose you are going to write a letter to your English teacher to introduce your department or your profession. Try to finish it in 10 minutes. Please write formally both in format, content and tone. There’s no limitation for the words of the letter. Basic elements of a standard letter ☆ heading (date): sender’s info. ☆ inside address: recipient’s info. ☆ Salutation: greeting ☆ body ☆ complimentary close: end politely ☆ Signature ☆ (Optional Enclosure and Postscript) Difference in letter elements personal Heading can be omitted if it is to very familiar friends. Inside address can be omitted. Greeting may be formal or informal The body: usually indented paragraphs; informal in tone business Heading is compulsory; but can be omitted if a letterhead is pre-printed. Inside address is put 1 line beneath the heading. Greeting is formal The body: mostly the paragraphs are blocked with 1 line in between and it should always be typed; formal and polite in tone. Difference in elements Complimentary close: Yours; with love; (with) best wishes; yours affectionately; cordially, yours; As ever, yours; (with) best regards Signature: typed signature line can be omitted; handwrite the full name or the first name Complimentary close: Yours faithfully; yours sincerely; sincerely; yours truly Signature: a typed signature with professional and/or social title (for women) and/or company name; Chinese name can be typed followed by its Pinyin in the next line Layout of letters Block format: every line flush with the left margin; skip a line between paragraphs Semi-block format: heading in the upper right-hand corner; complimentary close and signature on the right or in the middle of the page; other parts begin at the left margin; an extra line between paragraphs. Indented format: indent the heading, complimentary close, signature and typed signature, and the optional enclosure to the app