Chapter10ProjectMonitoringandControl.ppt

Chapter10 Project Monitoring Control Chapter 10Project Monitoring and Control Project Monitoring and Control Monitoring – collecting, recording, and reporting information concerning project performance that project manger and others wish to know Controlling – uses data from monitor activity to bring actual performance to planned performance Project Monitoring and Control Why do we monitor? What do we monitor? When to we monitor? How do we monitor? Why do we monitor? Simply because we know that things don’t always go according to plan (no matter how much we prepare) To detect and react appropriately to deviations and changes to plans What do we monitor? Men (human resources) Machines Materials Money Space Time Tasks Quality/Technical Performance What do we monitor? Inputs Time Money Resources Material Usage Tasks Quality/Technical Performance When do we monitor? End of the project Continuously Regularly Logically While there is still time to react As soon as possible At task completion At pre-planned decision points (milestones) Where do we monitor? At head office? At the site office? On the spot? Depends on situation and the ‘whats’ How do we monitor Through meetings with clients, parties involved in project (Contractor, supplier,etc.) For schedule – Update CPA, PERT Charts, Update Gantt Charts Using Earned Value Analysis Calculate Critical Ratios Milestones Reports Tests and inspections Delivery or staggered delivery PMIS (Project Management Info Sys) Updating Meetings – Some monitoring issues What problems do you have and what is being done to correct them? What problems do you anticipate in the future? Do you need any resources you do not yet have? Do you need information you do not have yet? Do you know anything that will give you schedule difficulties? Any possibility your task will finish early/late? Will your task be completed under/over/on budget? Project Control Cycle Project Control Control – process and activities needed to correct deviations