VolunteerManagementToolkit-Montana.docVIP

Example 1: Simple Project Budget Youth-led Research on Civic Engagement Grant Candidate Forum to be hosted by Youth Council $3,000 (food, displays, invitations, tent, equipment etc.) Coordinator (for 4 month program) 10 ,000 (Project Coordinator, 33% salary) Postage 300 (surveys, newsletters, invitations, etc.) Printing 2,000 (banners, signage, flyers, posters, reports, surveys, etc.) Recognition 200 (certificates, party, etc. for volunteer research team) Travel 1,000 (youth team to coordinate 3 events in 3 different cities) Total $16,500 Here is a budget that might be drawn up to explain the costs of a program you envision to your supervisor or Board. The emphasis here is training youth and helping them develop a deeper sense of community ownership and civic engagement, however when writing the initial budget, you can’t forget that the lead you assign to work on this project would have a large portion of their time occupied. This is not a volunteer-only program; it would rely on focused coordination and management from a member of your staff, and that must be factored into the overall cost. The next budget is more detailed and shows more community buy-in, by emphasizing in-kind donations, volunteers and collaboration. Funders rarely want to be the sole support of a project. Example 2: More Detailed Project Budget Health-E-Seniors Revenue __(Group being asked)_____Foundation $9,000 (Company, Faith or Community-based Partner) $1,000 Salary for Partner’s AmeriCorps member (Program Coordinator) (undisclosed, in-kind) Volunteer Contribution $106,800 (25 volunteers, 5 hours/week for 40 weeks = 5000 hours) Independent Sector lists value of volunteer hour at $21.36 as of 2/12) TOTAL Revenue $10,000 In-Kind Match $106,800+ Expenses Celebration Ceremony for graduates, 8 classes/year ($125 each) $1,000Community Center room rental, 40 weeks (in-kind)Marketing brochures $500