ChecklistforHostingaJ-1.PDF

Checklist for Hosting a J-1 Exchange Visitor International Students and Scholar Services /isss/j1scholar This checklist is intended to provide Penn schools and departments guidance for hosting a visiting scholar. It should be used to assist with every step of the invitation process, departmental onboarding, orientation to the university, and meeting all federal regulations. Updates to this document will be made on an annual basis or in the event of significant changes to policies. 1. Before issuing an invitation (as soon as possible but at least 6 weeks before the program start date), verify the following:  Length of Stay Intended Activities: This affects the Exchange Visitor category (e.g., short-term scholar, professor, research scholar, J-1 Student Intern) and eligibility for extensions.  Selection: Departments and Schools are encouraged to develop a consistent internal protocol with regard to the selection of incoming J-1 Exchange Visitors. Procedures should be put in place to determine what constitutes an invitation, what the minimum qualifications will be, services provided to the visitor, and how long appointments will last.  Visitor Responsibilities : Ascertain that the Exchange Visitor understands his or her responsibilities and potential obligations to pay taxes, insurance, or other fees, which vary widely from department to department. Except under the limited conditions described here, Scholars may only work for Penn at the location indicated in their application.  Funding: For the academic year 2016-2017, the minimum funding required by the U.S. Government to host a J-1 Exchange Visitor is $28,310 per year or $2,360 per month, in addition to any