商务英语商业信函的写作格式.ppt

现代英语 书信中， 常用的结束语为它比较中性， 适用面较广亦有用口语形式作为结束语的，如主 办人代号(reference initials) ， 是以发信人和打字员的第一个字母组成，以便查考。 现一般常用的形式是前者用大写字母，后者用小写字母。 * * Sample Reference Initials These initials identify the writer of the letter and the person who typed it. The initials of the signer come first in capital and followed by typist’s in lower- case letter. e.g. DLH/nrz DLH:nrz DLH* nrz * Author Title and Department The author of the letter needs space to sign his or her name; therefore, three blank lines should be left above the typed name of the author. If short, the author’s title or department may appear on the same line as the author’s name. If long, it should be typed immediately below the author’s name. * Enclosure Notation附件说明 If an enclosure (or attachment) accompanies the letter, a notation to that effect is placed two lines below the reference initials. This notation reminds the typist to insert the enclosure in the envelope, and it reminds the letter receiver to look for the enclosure (or attachment). * Sample Enclosure Notation The notation may be spelled out (Enclosure, Attachment), or it may be abbreviated (Enc., Att.). It may indicate the number of enclosures or attachments, and it may also identify an enclosure specifically (Enclosure: Copy of Invoice 6309). Enclosure: Sale Account Enc. (4) Enclosure (2): Packing list Commodity Inspection Certificate商检证明书 * Copy Notation抄送 When the letter is desired to send to others. The writer wants the recipient aware of the persons receiving the copy of the letter. A copy notation is typed one or two lines below the enclosure notation (if used) CC, cc, Cc (Carbon Copy), XC(Xerox), PC (Photo), C (Copy) * Practice! Using the information to prepare the specialized parts needed for the letters below. The letter is signed by Mr.Robert Ostern and typed by you. There are three enclosures: the sales contract, the list of purchase prices, the list of selling prices for the last week. A xerox co