PPTForBusinessEnglishCorrespondence商务英语信函.ppt

(4) Conciseness -- express what you said in a short and pithy way a. Make a long story short and try to avoid wordiness b. Avoid unusual words and expressions c. Avoid unnecessary repeat d. Control the number of words and build effective text a. Make a long story short and try to avoid wordiness wordy concise in accordance with your request-- as you request in regard to --regarding in the amount of --for with respect to --on, about endorse on the back of this check--endorse this check I want to take this opportunity to tell you that we grateful to you—(?) b. Avoid unusual words and expressions favor --letter ult. --last month prox. -- next month inst. -- this month acknowledge receipt of---- I received Attached hereto---- attached, here, enclosed At your earliest convenience---- as soon as you can c. Avoid unnecessary repeat Omit the unnecessary repeat. We have begun to export our machines to the foreign countries. Samples will be sent and offers will be made upon receipt of your specific enquiries Note: The number of words in a sentence should be controlled in 20 words and a paragraph consists of no more than 10 lines. (5) courtesy -- polite while not humble a. Change the commanding tone into requesting tone eg. Tell us more detailed information on our requirements. -- Will/would you… b. Use the subjective form should, would, could, might eg. We should be grateful if you advance delivery to the middle of June and ship the goods in one lot. eg. We wish you could effect insurance on the goods with PICC. eg. You might make shipment a little later, that is, by June 10. c. Avoid overemphasizing your own opinion We cannot deliver the goods all at one time. I’m afraid we cannot deliver the goods all at once. It was unwis