国际会议交流英语ppt博士会议Unit 2.ppt

Unit 2Keeping up Pre-/ Post-conferenceCorrespondence Topical Highlights Pre-conference Correspondence: whom to correspond with, what to correspond about, and how to correspond Issues for Correspondence: letters for inquiry, letters for invitation, letters for acceptance of invitation, letters for declination of invitation, etc, Financial Application: possible sources for financial support, tactics of writing letters applying for financial aid Cover Letters: pre-print intention, revision requirement, presentation mode, delayed submission, photo delivery, etc. Post-conference Correspondence: letter of thanks, etc. Theme Presentation1. Pre-conference Correspondence 1) Whom to Correspond with Before a conference, whom to correspond with is dependent upon the purpose and content of correspondence. 2) What to Correspond about , Pre-/post-conference correspondence may vary greatly in terms of their contents. The usual contents of the correspondence are, however, not beyond the scope of making inquiries, explaining reasons, specifying requests, seeking possibilities, and the like. 3) How to Correspond There are many ways for pre-/post-conference correspondence. Among various kinds of correspondence channels available, from telephone calls to E-mails, letter writing still remains essential and effective. 2. Issues for Correspondence The general principles for conference letter writing can be summed up as the 5 Cs: clearness, conciseness, correctness, courtesy, and customariness. 1) Letters for Inquiry To get information about a conference, or to know what one particularly wants to know, the potential participant may write a letter for inquiry. Letters for inquiry usually contain the following elements: the formal name of the conference (or the information source); the specific inquires or requests; and the closing of the letter. 2-I A letter of inquiry for the deadline of submission Dear Professor Smith, I am the Deputy Director of the Zhong-yuan Ins