英语写作商务信函businessletter课件1.ppt

 Practical Writing  :Business Letters Formal Letters Objectives: Definition and basic concepts of business letter; Types and language styles of business letters; Essential elements of business letter; Basic writing principles; What is Business Correspondence? Business are the main means of written communication to establish business relations with the outside world. Business letters are sent out to convey the image of a business organization, Thus, they must be presented on quality letterhead paper, with suitable layout, well-structured message. Correct use of English and appropriate tone. A typical business letter consists of seven parts the letterhead, the date, the inside address, the salutation, the body of the letter, the complimentary close, and the signature. Styles of Business Letters The Indented Style In this style, the inside address and the paragraphs are indented, and the date and the complimentary close are near the right-hand margin. Styles of Business Letters The Blocked Style In this style, every line of the letters, Including date, inside address, complimentary close, and signature, being from the left of the page without leaving any space. Elements of Business letters The Heading The letterhead occupies the top most part of the paper. It usually consists of the name, address, telephone number and fax number of a company. It can be typed out but is usually printed on the company’s stationary. Sometimes it includes other items like the company logo, website, e-mail address, etc. Xi’an University of Science and Technology 58 Yanta Road, Xian Tel:0086-29 Fax: 0086-29 The Date The Date consists of the date, the month, and the year, the common ones are M/D/Y, D/M/Y. Don’t use all figures in the writing of the date,i.e.5/12/2008, because not all English-speaking people agree about the month or the date appears first. Essential Elements of