专业文秘英语Unit 5.ppt

Unit FiveFile Management Learning Objectives Listening and Speaking Listen and Practice Act Out Reading Text Exercises Practical Writing Supplementary Reading Learning Objectives request and provide information on filed documents orally; understand how file management works; manage files; fill in forms and write letters on file management. Listening and Speaking Requesting and Providing Information Dialogue 1 1. Listen to the dialogue, and fill in the blanks. (Mr. Green is asking his secretary Helen for the files he requested earlier.) Mr. Green: Helen, did you those files I requested? Helen: I am sorry, Mr. Green. I could not find any information on that company, even though I checked all the . I don’t think we have a file on them. Mr. Green: I’m almost sure that information was filed. Helen: Would you like me to check again ? Mr. Green: Yes. In fact, I believe I asked you to file the information under Mr. Smith’s name. Helen: Maybe that’s why I couldn’t find it. All the information on the Smith ________________ is filed under “S”. Mr. Green: Do you still remember ? Helen: Yes, I do. All files are arranged . Mr. Green: That’s right. So you’d better check it again. Helen: Yes, Mr. Green. 2. Listen to the dialogue again, and answer the questions you will hear. Write your answers below. (1) _______________________________________________________ (2) _____________________________ Dialogue 2 Listen to the dialogue, and fill in the blanks. (Mr. Green and his secretary Helen are working on the filing instructions.) Helen: I’ve got the list here, Mr. Green. Mr. Green: What list? Helen: The list of procedures for . You said we should discuss it this morning. Mr. Green: Oh, ye