文秘英语_Unit_7.ppt

How Does a Secretary Deal with Meetings Brainstorming Stenography a.速记 Transcript b.速记员 Shorthand typist c.转录，文字稿 Notebook d.会议记录 Meeting minutes e.记事本 Business transactions f.法庭诉讼 Court proceedings g.商业交易 Record h.记录 Participants i.董事会 Board meeting j.参与人 Chief executive officer k.字迹清晰的 Skilled secretary l.首席执行官 Written records m.经验十足的秘书 Tips for writing n.写作指导 Legible o.书面记录 背景知识 会议记录是一种实用文体，是由负责记录的人员对会议进行情况及会上发言和决定事项所作的记载。它是会议情况的真实反映。会议记录要求准确、真实、清楚、完整。记录人员应当以严肃认真的态度忠实记录发言人的原意。必须完整记录会议的主要情况，发言的主要内容和意见，不要有遗漏。 会议记录包括如下内容： 1．会议日期、时间及地点。 2．与会者与缺席者姓名。 3．会议形成的每项决议及采取的措施，尽量按会议事项的顺序写清楚。 4．会议中提到的每件事情或发言者提出的所有不同意见的重点。 秘书要谨记会议记录要便于将来整理成会议纪要。 True or False 1._____ Minutes are on on-the-site recordings of a meeting or a hearing. 2._____ A typist or court recorders note down the meetings or hearings and distribute the minutes to the participants afterwards. 3. _____ It is advised that the recorder should write down every sentence said during a meeting or hearing. 4. _____ Usually a typist or recorder doesn’t have to write down the topics for the meeting before it takes place. 5. _____ Nowadays recording equipment are also used to help a meeting or hearing. Section 1. Taking Minutes at a Meeting The first item of the minutes of a meeting is “Apologies for absence.” The second item of it is “M