世纪商务英语写作训练(lesson10—lesson18).pptVIP

Integrating Your Message Getting Started Consolidating Your Skills Writing Your Message Composing Your Message Sample Study Checklist Tips on Writing ☆ Contain a separate paragraph for each topic. ☆ State the time of adjournment and, if appropriate, the time set for the next meeting at the end of the minutes. ☆ Identify major items of business in outline form, or by underlining, bolding, etc. ☆ Attach any documentation given out at the meeting. ☆ Have the minutes signed by the person preparing them. If someone other than the chair prepares the minutes, they should be read and approved by the chair before being distributed. ☆ Be timely and brief and do not use too many abbreviations. ☆ Be sure to check the draft before sending to the participants. Integrating Your Message Getting Started Consolidating Your Skills Writing Your Message Composing Your Message Sample Study Checklist 　　Practice 1 Complete the following chart with information given in the samples. Not given Time of adjournment Chairperson Date Minutes taker Date of next meeting MINUTES OF A MEETING OF PLEASURE TOY COMPANY Name of meeting Sample 2 Sample 1 INVESTMENT CLUB MEETING April 15, 2010 June 21, 2010 Mr. Martin Washington President Susan December 10, 2010 August 14, 2010 at 8:45 p.m. Alice Nelson Lindsay Mandella Integrating Your Message Getting Started Consolidating Your Skills Writing Your Message Composing Your Message Sample Study Checklist 　　Practice 2 Read the following minutes and fill in the chart below. Write Y in the box if the item is mentioned in the minutes and N if it is not mentioned. record of attendance name of the person presiding whether the meeting is regular time of the meeting date of the meeting place of the meeting name of the organization Items Mentioned in the Minutes No Yes Y Y Y Y Y Y Y Integrating Your Message Getting Started Consolidating Your Skills Writing Your Message Composing Your Message S