商务英语写作会议纪要.ppt

j In this module, you are expected Mr. Jiang asks the managers of all departments to attend a meeting this Friday morning. He hopes to listen to the managers’ reports on the discussions on “flextime system”. Qiu Xiaoyun is also asked to attend the meeting and is assigned the task of taking minutes. Can you help Qiu Xiaoyun to finish this task with the help of the following record of the meeting? (In order to fulfill this task better, you can find some of your classmates and role-play the meeting) 1) Do you think it is an effective meeting? Why? Yes it is an effective meeting. Chair of the meeting controlled the meeting very well and everyone attended the meeting stated out their opinions clearly at the meeting. 2) What is purpose for people to take meeting minutes? A minute is a brief summary of proceedings at meetings and so are a snapshot of the decisions made and actions agreed at a meeting. The purpose of minutes is to record what was done, not what was said. 3) Who can be the taker of meeting minutes? Can he or she anyone who speaks at the meeting? Usually a minute is taken or produced by the meeting’s secretary but this task isnt reserved for meeting secretary only. Any person who attends a meeting without speaking may be asked to do this. 4) List some kinds of preparation a minutes-taker should get ready to before the meeting. Firstly, the minutes-taker should prepare for an attendance book in case he doesn’t know someone of the attendants. Secondly, he should get familiar with the meeting agenda. Lastly, if it is possible, he could prepare for a tape-recorder or a recording pen to help him take down the main points of the meeting. 3) What should we take down in a meeting minutes? Although there are different styles of minutes, they have the key information in common. All should cover four basic things: (1) where and when the meeting took place; (2) who was there and who was not; (3) what has been