商务英语课课件.ppt

Brainstorm List two of your favorite ways to contact people for business. Writing Effective Business Emails Session 11 Contents What are the advantages and disadvantages of email? What are the tips for writing a business email? Business email writing practice Email Vs. Regular mail Advantages of email easy, quick, short, precise, free Disadvantages of email not safe easy to forward junk mails attached with viruses Business email (1) Before writing 1. why am I writing this email? Providing info. (email about having Christmas party and canceling classes from Ms. Liu) Requesting info. (email about asking for time, location, and dress code for party from class chair) Requesting action (class chair’s email about seeing everybody in Room 515B this Friday night) 2. what exactly do I want the result of this message to be? Business email (2) Write a great Subject line (Why) - Easier for recipient to immediately understand why you send email quickly determine what kind of response and action it requires. Subjects: good or bad? Hello there Hi from an old colleague Important! Read Immediately! Meeting Follow-up about team meeting Do we need a larger room for meeting next Fri? Good examples for subject Reminder: Monday is “President’s Day–NO class REQ: Resend Larry Tate’s zip file? HELP: Can you defrag my C drive? Re: Christmas party Question: Are we getting more time for the project? Good examples for subject Reminder: Monday is “President’s Day–NO class REQ: Resend Larry Tate’s zip file? HELP: Can you defrag my C drive? Re: Christmas party Question: Are we getting more time for the project? Practice for writing a subject line Hi there, Since we’ll have to report ABC project to Microsoft, the get-together lunch with our VP has to be rescheduled to Friday (12/19) at 1pm instead of Thursday (12/18) at 12pm. Thanks. Yujie Subject: Lunch with VP resched to Friday （12/19） @ 1pm Layout C