How_to_Write_agenda(如何写议程).ppt

How to Write an Agenda HND, BISU James Luan What is an Agenda? A list of topics to be discussed at a meeting. Include one or several topics for discussion, speakers for each topic and time allocated for each topic. Usually circulated to meeting participants before a meeting starts. This allow them to prepare for the issues to be discussed at the meeting. It also helps the chairperson to structure the meeting and the minutes-taker to keep track of what is being discussed. AGENDAThe name of the meeting (1st working group meeting) Date: Time: Venue: Participants (Guests) 1. Apologies for Absence 2. Minutes of Last Meeting 3. Matters Arising 4. Presentation of reports 5. Any Other Competent Business 6. Time of Next Meeting Header section The first 4 points here make up the header section for the Agenda, so the order of the information may vary - as in the example agenda shown above, where the word Agenda appears after the rest of the header information. Apologies (who cant attend the meeting) Minutes of the Last Meeting (even for a first meeting - this just becomes not relevant) Matters Arising (points still to be addressed from the previous meetings minutes). Any Other Business (sometimes abbreviated to AOCB - for Any Other Competent Business) where any relevant items not already discussed in the meeting can be mentioned the last point on the Agenda should be a note of when the next meeting will be (or TBA, if this is still to be arranged). The agenda is usually sent out together with a Cover Letter, or a letter of notification/notice of the meeting. Meeting Notice Dear … (Participant), Notice is hereby given that the Annual General Meeting of Education and Training Committee is to take place at Jade Hall of Jingdu Hotel on Monday, 15th of December, 2007 at 9 a.m. Enclosed please find the Agenda of the Meeting. L. Wang L. Wang, Secretary Agenda Sample 1 Date: 20 July, 2005 Time: 9:00 a.m. Venue: Confe