Business Letter Writing(商务信函).ppt

Business Letter Writing * 　 Learning Objectives How to write formal letter Useful sentences Special Notion Q A， Quiz * 　 Letter Format Normally English letter consists of 6 parts: 1. Letter head（信头）: telling the reader the name of the firm and often what it makes or sells 2. Inside name address（信内名字及地址）: give the full name, the title and address of reader 3. Salutation（称呼）: The greeting of business letter is salutation 4. Body（正文）: The body of the letter is the most important part of any business letter and contains the essential information 5. Complimentary close（结束语）: The complimentary close ends the letter in a polite way, consequently making a good impression on the reader 6. Signature（签名）: Every business letter must be signed by its writer, thus telling the reader who writes the letter Letter Head Inside Name and Address Salutation Body of letter Complimentary close Signature How to write formal letter * 　 Letter head Key points: - Letter head includes: Name of the sender / Name of Firm The address of the sender / firm The telephone # (fax, email etc.) of firm The date - The letterhead is usually centered at the top. Note: Logical order of address: house, building, street, district, city, state, ZIP, country Logical order of date: M/D/Y OR D/M/Y John Chen State Insurance Corporation 299 Hightower Boulevard (大道） Syracuse, NY 100258 July 17 2008 Inside Name and Address Salutation Body of letter XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Complimentary close Signature How to write formal letter * Inside name address Key points: - Inside name address includes: names of the person and the company to whom the letter is written properly Reader’s title or position The address of the reader Plac