Effective Meeting,有效会议.ppt

Effective Meeting 有效会议 Prepared by Alice Lai Approved by KF Ng “ Is your meeting really necessary?? ” “会议真的必须吗??” Before agreeing to hold a meeting we should challenge its existence 举行会议之前，列出不开会议的理由。 Before discovering how to use and manipulate meetings to serve their, or our, purpose, we should consider alternative, and possibly more cost-effective, ways of achieving the same end 在开会之前，想一下是否有其它更经济，又能取得同样效果的方式 Before learning how to deal with awkward meeting members and how to combat their machinations we should consider ways of circum venting their actions in advance. 对于那些难于对付的与会者，应先提前考虑一些避免他们不良举动的办法，再去考虑怎样回击他们 Cost Examination 计算成本 A、会议的总支出为所有与会人员薪金的总数加上用于其它支出费用(与会人员薪金总数的25%~ 40%),再换算成每工作一分钟的花费。如，一年中有260个工作日，每天7个工作时，则共计109200分钟。 B、以分为单位计算会议的时间。 C、以A乘以B得到“会议成本”。 D、列出会议取得的成果，把以上内容出示给主席并询问会议成果是否与会议时间相值。 Problem recently find in meeting 会议中存在的问题 Without real purpose , but a matter of habit or is an easy way out of the decision-making process. 无明确目的，只是出于习惯。? Wrong reason(s) generate the wrong decisions. 错误的理由，造成错误的决定 。 As a method of shifting responsibility from an individual to a collective basis. 把会议当作一种将个人责任转移给大家的方法。 As a delaying or spoiling tactic. 把会议作为一种拖延战术。 As a means of achieving a ‘hidden agenda’ 把会议当作一种获得“幕后动机”的方式。 What is a meeting? 什么是会议？ A gathering of essential participants only,each of whom has something to contribute,to discuss a problem touching on all their interests, to arrive at certain decisions, all as required by the pre-determined aim of meeting itself. 会议就是，几个参与者聚在一起，讨论一个涉及他们利益的问题，达成某些决议 ，取得会议本身预先设定的目标所要求的东西。 Communication and Information 交流与信息 All decisions on a meeting revolve around a need for communication. 会议的所有决定都围绕交流的需要进行。 Communication is not information. 交流并不是信息。 Types of meeting 会议类型 Face-to-face 面对面 Impromptu informal gathering?即席的非正式聚会 Brainstorming 自由讨论 Ad hoc committee 特别委员会 Regular committee 定期会议 Formal meeting 正式会议 Presentations 陈述 Public meetings 公众集会 The Best Meeting: one-to-one meeting 最好的会议：一对一的会议 Eye contact and b