世纪商务英语写作训练(lesson1.ppt

Invitations are very common in our daily life. They can be divided into two categories: invitation card and invitation letter. An informal invitation resembles a business letter. When sent from a business office, the letter is sometimes keyboarded on executive stationery, which is smaller than the regular business letterhead. Although many formal invitations are handwritten, especially for smaller groups, formal invitations generally are printed and follow formats found in etiquette books. Wording of invitations should be conversational, as though the writer were extending the invitation orally. A general invitation should be cordial and sincere, while a formal invitation should be less personal, written in the third person. Often formal invitations include “RSVP” and a telephone number. The RSVP notation means “Please let us know if you plan to attend.” It informs invited guests that the host is expecting an immediate telephone reply to facilitate plans for the event. If an invitation included “Regrets Only”, it will require a reply only if the invited guest cannot attend. Invitations are written in the deductive pattern and are relatively short. Either kind of invitation, however, must do three things: Invite the reader to the gathering. Offer a reason for the gathering. Give the date, time and place of the gathering. Sample 3: The Sales Department of the New York BG Wine Co., Ltd Cordially invites you To A tea reception Marking The opening of the branch in Shanghai At 10 a.m. In Hilton Hotel On Friday, May 15th, 2005 R.S.V.P Tel:021 Following the receipt of a gift, attendance as a guest, an interview, or any of the great varieties of circumstances, a thoughtful person will take a a few minutes to express his/her appreciation. Although in many cases thanks could be conveyed as well by telephone calls, letters seem much more thoughtful. By writing letters of appreciation, you can show your respect for others. A thank-you letter goes