备忘录Memos格式备忘录Memos格式.ppt

* * * * * Memos: The following three slides are from: .hk/cill/eiw/memos.htm Memo What is a memo? A memo is: A document (usually sent on paper) “used for communicating inside an organization that is usually short. It does not need to be signed, but it sometimes has the senders name at the bottom to be more friendly, or the senders full name to be more formal. If in doubt, follow your company style.” “Memos are useful in situations where e-mails or text messages are not suitable. For example, if you are sending an object, such as a book or a paper that needs to be signed, through internal office mail, you can use a memo as a covering note to explain what the receiver should do.” Why write memos? Reminders for the first segments of the heading: 1) “A ‘To’ and ‘From’ section containing the name of the receiver and sender. For informal memos, the receivers/sender’s given name; e.g. To: Andy is enough. For more formal memos, use the receivers/sender’s full name. If the receiver is in another department, use the full name and the department name. It is usually not necessary to use Mr., Mrs., Miss or Ms unless the memo is very formal.” 2) “A ‘Date’ section. To avoid confusion between the British and American date systems, write the month as a word or an abbreviation; e.g. January or Jan.” Other Reminders:The next 4 slides are from: /how-to/content/how-to-format-a-business-memorandum.html “A memos format is typically informal (but still all-business) and public. Memos typically make announcements, discuss procedures, report on company activities, and disseminate employee information. If you have something confidential to communicate, don’t do it in a memo.” Other Reminders: “The tone of memos usually is informal and friendly. Although you don’t need to be curt, officious, or patronizing, a certain succinctness is acceptable. Structure the memo so that the most important information comes in the first paragraph an