COR412 Asset Management - Integrating Asset ….doc

COR412 Asset Management – Integrating Asset Management with PO and AP Table of Contents Document History 5 Asset Integration Overview 6 Key Terms 7 Process Flows 10 Asset Integration Diagram 10 Asset Integration Process Flow 11 Guidelines, Concepts and Alternatives 12 Asset Groupings 17 Entering Asset Information in Purchasing and Accounts Payable 18 Asset Requisition 18 Asset Purchase Order 19 Asset Receipt – Scenario #1, Serialized Item 21 Asset Receipt – Scenario #2, Multiple Distribution Lines for One Asset 26 Asset Voucher 31 Loading and Reviewing the AM Interface Tables – Physical Information 33 Step 1: Loading the Pre-AM Tables – Physical Information 34 Step 2: Reviewing the AM Interface Tables - Physical Information 37 Review-A Page 38 Consolidating Physical Load Lines 41 Physical Transactions A Page 43 Step2: Consolidate Load Lines 46 Excluding Load Lines 48 Consolidating 49 To Assets Page 50 Step 3: Review the Newly Consolidated Load Lines 52 Physical Transactions A Page 54 Unitizing Physical Asset Load Lines 55 Step1: Reviewing the Interface Tables for Load Lines to Unitize 55 Physical Transactions A Page 58 Step2: Unitize Load Lines 59 FROM Asset Page 60 TO Assets Page 62 Step 3: Review the Newly Unitized Load Lines 64 Physical Transaction A Page 66 Reviewing the Transaction Loader Process – Physical Information 67 Transaction Loader process 67 Review Assets after the Transaction Loader is Complete 68 General Information Page 69 Operation/Maintenance Page 70 Asset Acquisition Detail Page 71 Location/Comments/Attributes Page 72 Manufacture/License/Custodian Page 73 Reviewing the AM Pre-Interface Tables – Financial Information 74 Review Financial Information in the AM Pre-Interface Tables 75 Pre-AM Financial Page 76 Pre-AM Physical Page 77 Loading and Reviewing the AM Interface Tables – Financial Information 83 Step 1: Load Financial Information into the AM Interface Tables 83 Step 2: Review Financial Information in the AM Interface Tables 86 Financial Tr