商务联系学Effective Presentations Skills.ppt

Effective Presentations Skills Business Communication (I) “Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training. Definitions Presentation “Something set forth to an audience for the attention of the mind “ Effective “…producing a desired result” Why Give A Presentation? Main Purposes Inform Persuade Educate Four P Approach Plan Prepare Practice Present Three Rules Keep it short and simple Don’t worry about repeating yourself Practice makes perfect Plan Purpose of presentation? Audience? Audio-visual aids? Purpose Define your aim Set your objectives Think of your audience It’s not about me, it’s about them Audience-“Success depends on your ability to reach your audience.” Assess Your Audience Who are they? Prior knowledge How will you get their attention? Attention level Improving attention Variations in stimulation Change of activity Include breaks Audience participation Enthusiasm You can’t not communicate! Improving attention (conj.) Ask rhetorical questions Maintain eye contact for a second or two with as many people as possible Be provocative Be challenging Change the pace of your delivery Change the volume of your voice Planning A Presentation Plan Space Number of Seats Seating Arrangement Audio/Visual Equipment Distracters What Day and Time? Any Day! Morning More Planning Organization Determine Main Points (2-5) Evidence Transitions Prepare Outline Organizing Your Presentation Organizational Patterns Topical Chronological Problem/Solution Cause/Effect Presentation Outline Keyword Reminders Conversational Flow Flexibility More Responsive to Audience Audio-visual aids PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches Summary - Plan Clearly define: Why you are doing it Know your audience What you want to achieve Prepare Content Structure Slide design Content Objective Key points Supporting material Transitions Summary a