Hearth Bulk Email System炉体电子邮件系统.ppt

Hearth Bulk Email System Divisional Secretaries’ Briefing 2012 What is the Hearth bulk email? The Hearth bulk email system allows you as an officer to send emails with or without attachments to a large number of recipients. How do I access the bulk email tool? Log in to Hearth, on the left hand menu under ‘Email Toolbox’, click on ‘Bulk email’ Where do I begin? Before sending a bulk email you will need to upload or import a mailing list. Mailing lists can be uploaded or imported from The officer email address book The officer reporting tool Any other source such as your hard drive Acceptable file type? The bulk email system is compatible with any Comma Separated Values (.csv) file and must have the following fields : NAME EMAIL ADDRESS MEMBERSHIP NUMBER Note: Excel list file must be saved as a .csv to upload What is a .csv file? A .csv file is similar in appearance to Excel Lists obtained from the reporting tool on Hearth are in .csv format Lists obtained from RSS are in .csv format Alternatively you can create your own mailing list in Excel and select .csv from the drop down menu when saving it How do I upload a mailing list from a PC? In the blue toolbar, click on ‘upload list’ which will take you to this screen: Enter your list name e.g. full members list October 2012. Click the browse button to find and select the file on your PC, then click ‘upload mailing list’ You will need to refresh the page to see when the list has become available; this will vary depending on the size of the file, but should not take long. TIP: As you will see from the diagram, available lists are in blue, queued lists are in italics and rejected lists are in red italics. How do I import a list from the officer email address book? Go to ‘Lists And Addresses’, where you will see your contact groups listed. Simply click on ‘Import’ next to the required contact group. How do I create a contact group in my officer email address book? Instructions on h