商务英语写作Unit10 Busines Letters .ppt

Placing Orders and Confirmation General Introduction Sample Reading Useful Expressions Writing Practice What are letters for placing orders and for confirmation? 订购函是买方接受卖方报价函后，向卖方发出的货物订购要求的商务信函。 写订购函/单最重要的两点是要保证信息的精确、清楚。通常说来，买方需在订购函中标明商品目录编号或型号，准确无误地说明所需货物的品名(name)、规格( specification )、品质(quality)、等级(grade)、数量(quantity)等细节，并交待清楚单价(price)、包装(packing)、装运方式(shipping)、装运时间、交货(delivery)时间和地点等各项交易条件。 当卖方在收到买方订购函后，一般应立即作出回复，表明是否接受对方订货。如接受，则要对买方提出货物数量、交货期、货款金额等订购条件进行确认。如卖方因供不应求等各种原因无法接受订单，也应及时回函，向买方说明情况并表示歉意。如有可能，卖方也可向买方推荐其他合适的替代货品。拒绝接受订单的信函要注意语气的委婉，要做到既坦诚又留有余地。 How to write a letter for placing orders and for confirmation? As mentioned above, accuracy and clarity are especially important to an order letter. So when writing an order letter, you should include in it the following details: 1. full details of the goods you order, such as the name, the item No., the specifications, the quantity, the unit price, etc. 2. your requirements on packing and shipping, such as the date of shipment, the port of loading, destination, shipping marks, etc. 3. your requirements on payment, such as terms and conditions, documents to be presented, bank details, etc. 1. express your pleasure and thanks for receiving the order; 2. guarantee the quality of the goods the buyer ordered and ensure a prompt delivery of the goods; 3. confirm the other important items such as the payment, etc.; 4. express your wish for further orders in future Sample 1 Dear Sirs, Thank you for your quotation of March 10 and the illustrated catalogue. We find both the quality and the price satisfactory and take pleasure in enclosing our Order No. 287 for the following items: Item Quantity (dozen) Size Unit Price(per doz.) Women’s Nylon Garments 150 Small USD 80.00 Ditto 150 Medium USD 100.00 Ditto 150 Large USD 120.00 We note that you can supply these items from current stock and hope that they reach us no later