Recording Volume Holdings - Yale University记录容量集团-耶鲁大学.ppt

Recording Serial Volume Holdings: Yale University Library Policies Procedures An Introduction (rev3. 09/06) (minor rev. 11/07) Goals Review basic policies: when, where, what Learn: standards for recording volume holdings (how to record) Learn: standards for recording ENUM/CHRON data in Voyager item records. Scope/Definition: Serials Definition: Serial. A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include: journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. When to record volume holdings Record volume holdings whether the set is complete or incomplete300 $a 15 v. ; $c 27 cm.300 $a v. ; $c 27 cm. Phasing out: recording of issues received by acquisitions staff in volume holdings Reinstated: recording volume holdings for classed-together analyzed series Where to record volume holdings Record volume holdings in MFHD 866:866 4 1 $8 0 $a text $x text $z text MFHD=MARC Format for Holdings Data Record volumes in $a Record staff notes in $x avoid! Record public notes in $z avoid! EXAMPLE (MARC 21 textual holdings field): 852 01 $b ssl $h HD28 $i .C87 (LC) $x do not anlyz $x ssl: v.3(1998) missing 2+ years, withdrawn 10/07, ssl/tm $z Latest issue on Display Shelves. 866 41 $8 0 $a v.4(1999)-v.8(2003) 1=serial or multipart item Use MARC 21 textual holdings fields Yale policy is to use 866 (the MARC 21 textual holdings field) to record volume holdings MARC 21 also allows libraries to record holdings using Holdings data fields 853-878, but Yale does not follow this option for volume holdings EXAMPLE (MARC 21 Holdings Data Fields): Holdings data fields are not used at Yale. Here is the example used on slide 6 using the holdings data fields:852 01 $b ssl $h HD28 $i .C87 (LC) $x do not anlyz $x ssl: v.3(1998) missing 2+ years, withdrawn 10/07, ssl/tm $z Latest issue on Display Shelves853 20 $8 1 $a v.