国际贸易实务课件周瑞琪等编著 ISBN97878113418988.Documentation.ppt

SEIB OF GDUFS Chapter Eight Export Documentation Learning objectives After reading this chapter you should be able to understand the importance of documentation in export transaction be aware of the basic requirements and information source of export documentation describe the different types of export documents outline the functions and contents of the major export documents 8.1Significance of documentation symbolic delivery: delivery of goods by the handover of title documents, instead of physical goods the correct preparation and presentation of relevant documents at different stages ensure a smooth transaction 8.2 Basic requirement for documentation correctness completeness conciseness cleanness promptness 8.3 Basis for documentation sales contract any payment related documents e.g. a letter of credit, some original documents e.g. packing supplied by manufacturers the requirements of relevant laws regulations 8.4 Export documents Documents required during negotiation or goods preparation: Export License (Specimen 8.1) the first document a seller has to prepare when he intends to export commodities that are under export control of his country. Documents required during negotiation: Pro Forma Invoice (Specimen 8.2) issued by the seller as a response to an inquiry from the potential buyer similar to a commercial invoice contains the same information as those in the commercial invoice a statement of sales, issued before a transaction has been concluded Documents involved in goods preparation Commercial Invoice (Specimen 8.3) the exporting firm’s invoice addressed to the foreign importer describing key transaction details, esp. total value and claiming for payment one of the most important documents used as the foundation for keeping accounts and making declarations to the customs. often required for payment settlement serves as a record of the details of a transaction Documents involved in goods preparation Packing List (Specimen 8.4) a