商务英语unitatthemeeting学习.pptx

;;;; Tips for Successful Meetings a) Know the goal of the meeting. b) Pick an appropriate time. c) Set an agenda. d) Review the agenda before starting the meeting. e) Set a time limit for the meeting so people can plan accordingly. f) Stay focused on one topic, so that there are no side conversations. g) Record resolution on any items discussed h) Solicit comments from all members. i) At the end of the meeting, summarize the decisions that have been made. j) End the meeting on time. Never let a meeting run long. Again, stick to your original plan.; Planning and organizing Taking care of details Practicing smart marketing Being a team player Knowing how to manage time Negotiating skillfully Applying a positive attitude Evaluating results Being a perpetual learner Keeping a sense of humor ; 1. Decide whether you really need to call a meeting. Can the issue be resolved by an individual or a conference call? ?? 2. Determine who needs to attend. Try keeping the number of attendees small, as large meetings get unwieldy. Suggest that people attend only the parts of the meeting that involve them. This way you can keep the discussion more focused. ?? 3. Set definite starting and stopping times. ? 4.? Prepare an agenda. Explain the goal of the meeting; if there are many goals, decide which ones command priority, and make this clear. ?? 5. Circulate the agenda in advance to allow attendees to prepare. ? 6. Assemble visual aids such as charts, handouts or slides. ? ; 7.?Start off the meeting with straightforward, easily resolved issues before heading into thornier ones. ? ? 8. Allocate a specific amount of time for each issue. Move through issues, allowing for discussion but discouraging digression or repetition. Use a timer to help monitor the time. ? 9.Postpone discussion until the end of the meeting if debate on an issue runs overtime. Make sure to cove