外贸英语函电课件unit-1.ppt

International BusinessCorrespondence in English Unit 1  Business Letter Writing Layout of Business Letter商业信函格式设计1. Structure2. Form3.Addressing Envelopes Structure（结构）1 Letter head2 Reference and date3 Inside name and address4 Attention line5 Salutation6 Subject line7 Body8 Complimentary close9 Signature10Enclosure11Carbon copy notation12postscript信头编号和日期封内名称和地址经办人称呼事由正文结尾敬辞签名附件抄送附言 The General Structure of a Business Letter Letter Head Reference DateInside Name and AddressSalutation Subject LineBody of the Letter Complementary Close SignatureEnclosurePostscript Letter HeadLetter head includes the sender’s name, postal address, telephone number, fax number and E-mail address, etc.e.g. Mr.xxx (or the name of an organization) 136 Huai’an Road East, Shijiazhuang, 050031,Hebei, China Tel: (0311)8678904 Fax:(0311)8678008 E-mail:xyz@sjzue.edu.cn Address in EnglishMr. Francis Jones (收发信人姓名)105 Hilltop Rd． (门牌号及街道名)Charlottesville? (城镇名)Virginia 22086 (州或国家分区名及邮政编码)USA? (国名)Dr Philip Shaw (收发信人姓名)Language Centre (系或部门名)University of Newcastle (大学或公司名)Newcastle upon Tyne (城镇名)Nel7Ru (邮政编码)England，UK (国家分区及国名) Reference and DateReference may include a file number, departmental code or the initials of the signer followed by the typist of the letter. These are marked “our ref:” and “your ref:” to avoid confusion. They are typed immediately below the letter head.The date should always be typed in full and not abbreviated. The forms of dates are as follows: U.K. : 15 August, 2002(not 02); U.S. : August 15, 2002 ! Avoid typing dates in figures lest confusion. Inside Name and AddressThe name and address of the receiver is typed at the left-hand margin about two to f